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Tasks vs. Meetings – what’s the difference?
Meetings
A meeting has a fixed start date and time. Nothing will cause this start time to change.
![](https://www.gameplan.global/wp-content/uploads/2022/07/task.png)
Therefore, if your activity must start at a given time, make it a meeting.
Tasks
A task has a flexible start time. GamePlan will schedule the task to start as early as possible, while honouring all of the constraints that you put on the task.
![](https://www.gameplan.global/wp-content/uploads/2022/07/meeting.png)
The constraints that determine when a task can start are:
- the plan start date
- all links from other tasks and meetings
- an earliest possible start date if one is specified
- the availability of the people working on the task
- the priority of the task relative to other tasks
- the minimum and maximum number of people that can work on a task
When the same person is assigned to a task and a meeting, the task will automatically split around the meeting. This can be seen below in the Gantt chart.
![](https://www.gameplan.global/wp-content/uploads/2022/07/meeting_splits_task.png)
Tasks cannot be changed to meetings and meetings cannot be changed to tasks, however tasks can be “locked”. The schedule for a locked task will not change, even if there is a delay with a preceding task.